School district audit comes back clean

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Board approves school bus purchase, construction change order

By Jesse Osbourne


School board members heard from Sherry Simon, an accountant with Simon and Company, on Nov. 19 about the most recent audit.

Simon said the district had a clean audit, with no substantial findings.
Three findings were presented in last year’s audit, conducted by White and Company in Lebanon.
The findings were to be reviewed in the current audit, and Simon said they were corrected and required no further action.
Some financial highlights were included in the audit report.
According to the report, the beginning general fund balance (in the fiscal year that ended on June 30, 2012) for the district was $3,534,069. The ending general fund balance was $2,854,783.
Also of note, the district earned $251,049 in interest.
According to the report, general fund receipts increased by $551,610, or five percent, primarily due to an increase in SEEK funding.
The general fund had $13 million in revenue, which primarily consisted of the SEEK funds received by the state, as well as property, utilities and motor vehicle taxes. Excluding transfers, expenditures were $12.8 million in the general fund, according to the report.

Construction change order
School board members were also notified of a construction change order for the new high school project.
Kelly Ives, representing RossTarrant Architects, submitted the $21,637 change order for materials, labor and installation of piping and shower faucets for the locker rooms.
Ives advised the board members that the amount would be recouped while negotiating repayment for materials that were not necessary in another area of the project.
Pat Clements made a motion to approve the change order, Curtis Hamilton seconded the motion.

General fund report
Finance Officer Judy Spalding said the overall fund balance was $19.8 million and the general fund balance was $2.9 million.
To date, the district has spent $4.5 million on the high school construction project. The budgeted amount for the project is $20.7 million. The remaining balance is around $16 million.
The contingency fund for the project started at $909,000. It’s currently at $896,000, Spalding said.
She added that the district has received $2.1 million to date in revenue and spent $2.5 million.
Spalding also noted that vandalism charges of $5,378 were turned in to the district insurance company. The charges stem from vandalism at the high school football field.
Besides the deductible, Spalding said the amount will likely be covered.

Superintendent report
Superintendent Robin Cochran said Washington County High School students received first (David Haydon) and third place (Candace Price) in the essay contest associated with St. Catharine College’s freshman read program. A St. Catharine student placed second, she said.
Students read “Hannah Coulter,” a book by Wendell Berry.
North Washington could be listed as a “School to Watch” in the future.
A site visit around the first of the year will help determine if the school earns the designation.

Action agenda
The purchase of a school bus for $84,693 was approved by the school board. A motion was made by Clements and seconded by Hamilton.
A motion to approve an agreement with The Spyglass Group to analyze telecommunication expenses was tabled. Clements asked for more information on how the company would be paid if savings were recouped. Nora Hatton seconded Clements’ motion to table the issue.
The next regular scheduled school board meeting is set for 7 p.m. on Dec. 17 at North Washington.
All board members were present.